Garden Patio Villa’s Governing Documents set the general powers and duties of the Board of Directors and the specific limitations upon the Board’s powers.
Garden Patio Villa’s Board has the power to:
Adopt and publish “Rules and Regulations” to protect the interests of the Homeowners’ Membership by governing the use of the common area and facilities.
Establish penalties for violation of our Governing Documents.
Hire or fire independent contractors or managers as deemed necessary to upkeep the Association property. This includes:
Contract and pay for maintenance, gardening, materials, and supplies relating to the Common Area.
Employ additional personnel reasonably necessary for the operation of Garden Patio Villas.
Pay the utilities rendered on our Common Area.
Set the amount of assessments and maintenance fees of each villa Member and collect these monies.
Create a budget and use funds as described in our Governing Documents.
Purchase and maintain adequate liability insurance on Garden Patio Villas’ property.
May suspend the voting rights during any period in which a Member shall be 90 days default in payment of any assessment levied by Garden Patio Villas.
Duties of Board Members
Any Member who wants to be on the Board of Directors of Garden Patio Villas must read our Governing Documents and Rules and Regulations. A Member must sign and agree to adhere and comply with ALL of our HOA rules. A Member can not have any financial unpaid debt to the Association.
Within 90 days after becoming a part of the Board of Directors, Board Members must:1
Take the Florida approved curriculum course and show proof of completion by submitting their certification. This certification is good for four years.
Take four hours of “Continued Education Classes” in areas that will help them understand the laws for their position.
President –
The President is the Chief Executive Officer; ultimately responsible to see that orders and resolutions of the Board of Directors are carried out.
The President of the Board presides over all meetings of the Board of Directors.
The President signs and reviews all Association contracts.
The President oversees all finances.
The President oversees and interacts with the Lawyer on all legal issues.
The President sends email to Members and communicates any updates.
The President oversees our website for updates and articles.
The President oversees all aspects of the Association so it runs as required by Rules and Regulations, Florida Statutes, and our Governing Documents.
Vice President –
The Vice President acts in the place of the President in the event of his/her absence or need for assistance.
The Vice President helps the President and Lawyer out with any legal issues.
The Vice President handles getting insurance for the Association.
The Vice President organizes and processes the application process and required forms for the purchasing of villa properties within our Association.
The Vice President processes the background screening package for new Buyers.
The Vice President notifies our Webmaster of new villas for sale.
The Vice President answers the phone for the Association.
Secretary–
The Secretary writes all letters written on behalf of our Association.
The Secretary signs all letters written from the Association.
The Secretary creates Meeting Minutes and sends to Webmaster
The Secretary supplies hard copies at the mailbox area for Members without email.
The Secretary is keeper of the corporate seal of our Association and affixes it on all papers requiring the seal.
The Secretary gives, legally required, notice of all meetings on the Community Bulletin Board within 48 hours.
The Secretary helps write articles for our website.
Treasurer–
The Treasurer receives and deposits maintenance fees of all Members and other incoming monies to the Association’s bank account.
The Treasurer maintains the financial record of the Association and disburses such funds as directed by resolution of the Board of Directors.
The Treasurer signs all checks for our Association.
The Treasurer completes Estoppel Certificate requests.
The Treasurer prepares monthly expense reports.
The Treasurer prepares an annual statement of income and expenditures to be presented to all Members at the annual elections meeting.
The Treasurer takes care of submitting annual state or government fees and paperwork.
Member at Large–
The Member at Large fulfills duties as assigned by the President or by the Board to help full-fill all duties needed.
The Member at Large helps upload forms in Google Documents and hard copies, as needed.
The Member at Large helps write articles for our website.
The Member at Large helps contact Members when needed.
The Member at Large helps purchase needed supplies for the Association or the Board Members.
The Member at Large cleans the clubhouse and mailbox area, as needed.
The Member at Large works with renting the Clubhouse and confirms the clubhouse is clean without any damage issues.
Florida HB 1021 was passed into law and becomes effective July 1, 2024.↩︎
