GARDEN PATIO VILLAS
7708 Margate Blvd, Margate, FL 33036
Board of Directors Meeting April 1, 2020
1:30 PM Location: Clubhouse
Board Members Present: President, Melodie Savoca, Secretary, Barbara Reul, Treasurer, Marshall Hyman
Secretary, Barbara opens meeting, and reads Minutes from last meeting on March 2, 2020
Old Business: Discussion about what has been accomplished.
Lawn Service: We received three estimates from various lawn companies and met with the owner of all three. After consideration of their services and references we agreed upon A Total Lawn Care. The new company will be starting May 1. A letter will be sent to present company, Grass Roots Complete, giving them 30 days’ notice, per our contract to cancel their services.
Melodie will contact A Total Lawn Care to get a schedule and calendar of service in the absence of David.
Barbara will prepare and send letter to present company
Treasurer, Marshall and Melodie opened a new Bank account for GPV at Chase Bank
A Website and email have been created for GPV with current news, resources, photos and communication resources for all residents, realtors and prospective buyers.
A draft of new Rules and Regulations have been established and will be coming up for vote when perfected and finalized.
New Mailbox Resident List, Application Documents and Resident Contact information have been established.
New Bulletin Boards have been installed with signs designating Association and Resident information. Residents may post any information under the “Resident” sign and Board of Directors will post under “Association” sign. This is primarily for those without computers to get Association email updates.
Board of Directors now have new business cards that can be handed out to residents for contact information as well as prospects inquiring about our community and new companies we deal with.
New Business: Melodie, stated that one of the residents in 3-5 was concerned about her neighbors broken and taped window for many months. We agreed to send a letter to owner requesting repair. Barbara will prepare and send letter with 10 day requirements.
With the unfortunate illness situation of our Clubhouse VP Board Member, Billie Schaefer and the social distancing requirements due to the COVID-19 crisis, we all agreed to close the clubhouse till further notice, so no cleaning in the clubhouse will be necessary. The pool is required to be closed by law due to COVID-19 until further notice.
Reviewed and discussed new documents that Melodie prepared and handed out copies to Secretary and Treasurer. Changes suggested to Eligibility Requirements for new buyers. In addition, some changes to Rules and Regulations of the community. Both documents were openly discussed and no final decision has been made at this time. Marshall stated that the By-Laws may have to be changed as well with any new regulations. He also discussed the Estoppel Letter needed to be revised regarding property transfer. We have to look into those factors. Further review and discussion on this matter will be necessary.
Marshall also suggested to add Helpful Information for New Buyers on Website such as Senior Tax Credits.
Mary Jane will stay on until end of the month. Suggestion was given by Melodie that we hire cleaning person for Clubhouse in the event that we can open it. All agreed.
We need to look for Treasurer replacement for next year. Interested person will train with Marshall and possibility of new VP splitting the responsibilities. Melodie will send out email.
Next meeting scheduled for May 6th.
Melodie adjourned meeting at 3:30 pm
